2010 Exhibitors

Promotion Opportunities

  • Generate valuable sales leads
  • Introduce new products
  • Advertise your services
  • Promote organizational awareness and image
  • Network with industry leaders
  • Bring your message to conference attendees

Space Assignment and Fees

Exhibit space will be available in 8’ x 10’ table top units. The charge per unit is $1000.  The exhibit must fit within this designated space. If any portion of your exhibit does not fit, exhibitors are expected to purchase additional table top units.  

Each unit rental entitles the exhibiting company to:

  • One complimentary conference registration plus necessary amenities (equal to one name tag per exhibitor)
  • Amenities include: one 8" skirted table, one chair and one waste-basket
  • Complimentary listing in the Conference Program (Exhibitors must have paid no later than October 1, 2010 in order to ensure placement in the Conference Program.)
  • Participant List will be provided at the conference
  • Additional amenities such as electricity, internet, etc will be available at an additional cost to exhibitor (information provided upon acceptance)

To secure exhibit space, full payment and a description of products and services are required.  Please complete the application (with payment) and include a brief (50 words or less) description of the products and services you plan to exhibit.  Space will not be assigned without 1) full payment, 2) a brief description or your organization, and 3) approval by AAAP staff. Space is limited and will be assigned on a first-come, first-served basis.  

Cancellation Policy

  • Exhibitors withdrawing or cancelling an application on or before September 1, 2010 will forfeit 25% of the total cost of all exhibit space assigned.  
  • Exhibitors cancelling after September 1, 2010, but on or before October 23, 20010, will forfeit 50% of the total cost of exhibit space assigned.  
  • Exhibitors cancelling on or after October 24, 2010, will forfeit 100% of the total cost of the exhibit space assigned.  
  • All cancellations must be received in writing at the AAAP office to be official. Please contact Isabel Vieira at Isabel@aaap.org.

Exhibitor Registration

You may apply for exhibit space online or fax/mail in the Exhibit Application. For your convenience, you may reserve exhibit space online using your Visa, MasterCard or American Express.

Your Exhibit Application provides one complimentary registration for one booth attendant.  More than one booth attendant requires additional registration(s). In addition to your Exhibit Application form, please have any additional booth attendants complete the Conference Registration Form (a $225 registration fee).

Your company will be notified when your request has been accepted.  Space will not be assigned without 1) full payment, 2) a description, and 3) approval by AAAP. Space is limited and will be assigned on a first-come, first-served basis.

Exhibit Services

Information on exhibit services coming soon.  information on additional decorating services will be provided upon acceptance of exhibit.

Exhibit Schedule (Tentative)

Installation
Thursday, December 2            12:00 pm – 3:00 pm

Exhibit Hall Open
Thursday, December 2            7:00 pm – 9:00 pm
Friday, December 3                 8:00 am  –  5:00 pm
Saturday, December 4             8:00 am – 3:00 pm

Tear Down
Saturday, December 4            The exhibit area must be cleared by 5:00 pm.

Reaching the Audience

  • A complete exhibitor package is available that will give your company exposure to the entire Annual Meeting.
  • Each participating organization will receive one complimentary full registration, allowing admittance to all educational sessions.
  • New! As incentive for meeting participants and exhibitors, AAAP is pleased to introduce the Exhibitor passport program.  AAAP recognizes the need to promote Exhibit Hall traffic and this program is designed to encourage daily booth traffic.  Like other passport programs, AAAP will reward participants who have visited each booth once or multiple times with small prizes.  Each booth exhibitor will stamp/check/initial/punch the attendee's passport card each time he/she frequents the booth.  Exhibitors are encouraged to get creative and award those attendees who frequent the Exhibit Hall, as well.

Resource Table

For $250 AAAP provides the opportunity to display your materials in the registration area. Consider providing pamphlets, flyers, magazines, or any other free materials. Materials will be displayed at the start of the meeting and left out until supplies are exhausted.  AAAP is not responsible for initial shipment, packaging or returning of any materials.

Advertising Opportunities

For newsletter, web, or journal advertising opportunities, please visit our Advertising section or email sales@aaap.org.

Location and Hotel Accommodations

Boca Raton Resort & Club
501 East Camino Real
Boca Raton, Florida, USA 33432

For more than 80 years, Boca Raton Resort (now part of the Waldorf-Astoria Collection of hotels) has celebrated its idyllic location and uniquely glamorous history. It was famed Palm Beach architect Addison Mizner who envisioned “the world’s most architecturally beautiful playground,” a dream that took form in 1926 with the opening of the Cloister Inn. A splendid building in the gracious Mediterranean style, the Cloister Inn acted as a residence for Mizner and his beloved pet monkey Johnnie Brown, as well as a haven for its illustrious roster of guests. Over decades, the Cloister Inn evolved into the Boca Raton Resort, a quintessential Florida retreat that has played host to countless celebrities and public figures seeking a private enclave of luxury.  Discover Boca Raton Resort - a landmark hotel, offering a fresh, visionary approach to hospitality in a timeless setting, with infinite possibilities. Click here for more information on the Boca Raton Resort & Club.

The deadline for hotel reservations is November 15, 2010. Reservations will be accepted on a space and rate available basis.

Making reservations at the Boca Raton Resort & Club:

  • Rates: Single/Double Occupancy Rooms and Suites are $205.00 per night (plus tax and a daily $20.00 resort fee)
  • Phone: Reservations can be made through the Hotel's Reservation Department by calling #1-888-557-6375.
  • Online: To make reservations online at the Boca Raton Resort & Club website, please click here.
  • REMEMBER! Use the AAAP 2010 Reservation Rate/Code (AAAPEP) when executing your reservation request to receive the discounted AAAP rate of $205.00 per night.
  • Reservations will be accepted on a first-come, first-serve basis.
Location

Situated on 356 acres in Boca Raton, the heart of Florida's Gold Coast, in south Palm Beach County. Easily accessible via air transportation: 28 miles south of Palm Beach Airport, 24 miles north of Fort Lauderdale International Airport, 45 miles north of Miami International Airport.

Climate

Boca Raton offers a year-round tropical climate with average temperatures ranging from 73 degrees in the winter to 83 degrees in the summer.